Real-Estate Investors — BRRRR, Long- & Short-Term Rentals, and Flips with Bank-Ready Books

Real estate rewards clean structure and timely decisions. At Take Flight Business Solutions, we help investors run portfolios on facts—accurate basis, clean depreciation, and lender-ready statements—so you can compare deals, time renovations, and plan taxes before the year is over. Led by Brian Dela Cruz, CPA (MA), we support BRRRR strategies, long-term rentals, short-term rentals, and flips, from single-door starters to multi-entity portfolios.

What we do for investors (in plain English)

• Entity & account structure: Properties mapped to the right entities and accounts so cash and lending packets stay organized.
• Basis tracking you can trust: Purchase price, closing costs, rehab, and soft costs documented—no more guesswork at refi or sale.
• Capex vs. expense discipline: Practical rules and documentation; support files kept bank- & tax-agency–ready.
• Depreciation timing: Place-in-service dates captured correctly; schedules maintained; component lives handled cleanly.
• Per-property performance: Door-by-door P&L, cash-on-cash, and hold/sell cues—so decisions are grounded, not gut-feel.
• Short-term rental (STR) nuance: Platform fee mapping, cleaning/linen costs, lodging and sales tax coordination, and clear reporting that matches your PMS/OTAs.
• Clean PMS/merchant flows: Airbnb/VRBO/Booking payouts and adjustments mapped to the GL so bank ties and host statements reconcile.

Local roots. National reach.

We serve investors across the U.S., with extra attention to Pensacola, Cantonment, Pace, Gulf Breeze, Milton, Navarre, Perdido, Fort Walton Beach, Niceville, and Gulf Shores/Orange Beach, AL. We understand coastal realities—insurance swings, HOA assessments, hurricane deductibles, seasonal ADR/occupancy shifts, and lender expectations.

Long-term vs. short-term rentals: what changes in the books

Long-term rentals (LTR): Stable operating margins, maintenance cadence, reserve targets, and cost-effective turns. Lease deposits, delinquency, and unit-level performance tracked so you can standardize make-readies and protect NOI.

Short-term rentals (STR): Nightly cadence brings cleaning schedules, dynamic pricing, platform fees, lodging tax, and seasonality. We align PMS/OTA exports to accounting, separate cleaning/linen/incidentals, and keep occupancy and ADR views simple and comparable.

Practical tax strategy considerations (general info—facts govern)

• We provide planning and documentation support; final tax treatment depends on your facts and current law. We coordinate choices during the year so filings are straightforward.Entity structure & liability (LLCs commonly used for buy-and-hold; we keep books aligned with how lenders and returns will read).
• Depreciation planning (track placed-in-service dates, maintain schedules, discuss timing with your tax pro).
• Capital improvements vs. repairs (organized support files help your preparer apply proper treatment).
• Cost segregation awareness (for qualifying properties; we keep basis and component data tidy if you choose a study).
• STR classification (records of average stay length/participation so your preparer can evaluate under current rules).
• 199A (QBID) & rental real estate (maintain documentation so your preparer can assess qualification).
• Estimated taxes (rolling, mid-year checkpoints reduce April surprises).

Our investor cadence

1. Portfolio baseline — Entities, doors, debt, rent rolls, rehab pipeline, and cash needs; targets for DSCR, cash-on-cash, reserves, and filing calendars.
2. Cleanup & setup (if needed) — Rebuild chart, bank rules, properties/classes, PMS/OTA/merchant mappings; document and balance basis schedules.
3. Monthly review — Reconciliations and a one-page summary—occupancy/vacancy, ADR (for STRs), delinquency, NOI trend, cash runway, and 1–3 actions (pricing, repairs, refi prep, portfolio mix).
4. Quarterly planning — Refi/acquisition timelines, depreciation planning, tax estimates, and insurance/HOA reviews—decisions early enough to matter.

Common pains we fix (and our fix)

• “Basis is a mess.” → Standard rehab/basis tracking with shareable files for lenders and tax agencies.
• “I can’t compare properties.” → Property-by-property reporting and cash-on-cash you can believe—apples-to-apples LTR vs. STR views.
• “Lodging/sales tax keeps biting us.” → Correct mapping, sensible calendars, clear responsibility for filings.
• “Refi timing is stressful.” → Bank-ready statements prepared on schedule with a narrative lenders can follow.

Why investors choose Take Flight

• CPA (MA) oversight integrated with bookkeeping and planning
• Straightforward, lender-friendly summaries you can share
• Confidence in the numbers—basis, depreciation, and support organized during the year
• Transparent pricing—monthly cadence; one-time cleanups or PMS/OTA mapping projects scoped separately

Your next step

Book a 30-minute fit call. We’ll baseline your portfolio—LTRs, STRs, BRRRR, or flips—and deliver a written scope with fixed monthly pricing. If historical cleanup is required, we’ll quote it as a defined project with a clear outcome and timeline.uote it as a defined project with a clear outcome and timeline.